K12-003 · SOP

Graduating Class Account Offboarding

How to give seniors time to save their work, then suspend and archive their accounts on a published schedule.

What it does

How to give seniors time to save their work, then suspend and archive their accounts on a published schedule. Written in plain language so any technician, or a trained staff member, can follow it.

Requirements

Access to the systems the procedure mentions and permission to make changes. No special tools. Works with GWS-016 Graduating Class Suspension and Archive, GWS-015 Drive Ownership Transfer on Offboarding.

How to run it

Not a script. Follow the steps in order, or adapt them for your team.

Testing steps

1. Read it through once and adjust names, schedules and contacts for your organization.
2. Walk through it with one colleague on a single site or device before adopting it.

Rollback steps

Each change step in the procedure lists how to undo it.

What is inside

• Purpose
• Before you start
• Two weeks before graduation
• At graduation
• On the closing date
• After closing
• Roll back

The full step-by-step procedure is included with every paid plan: Runbookia Pro, Team and School district.

Version and change log